Privacy Policy

1. Introduction

SermonFlo ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains our data practices for the SermonFlo mobile application, website, and related services (collectively, the "Service").

By accessing or using SermonFlo, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy. If you do not agree with our practices, please do not use our Service.

2. Information We Collect

2.1 Information You Provide Directly

• • Account information (name, email, phone number)
• • User profile data and preferences
• • Sermon recordings and transcriptions
• • Notes, reflections, and personal annotations related to sermons
• • Communication with us (support tickets, feedback)
• • Billing and payment information (processed securely)

2.2 Automatically Collected Information

• • Device information (OS, device model, unique identifiers)
• • App usage data (features used, session duration)
• • IP address and general geographic location (country/city level)
• • Log data and crash reports
• • Cookies and similar tracking technologies

2.3 Information from External APIs

SermonFlo integrates with third-party services including:

• • OpenAI (for AI transcription and summarization of sermon audio)
• • Bible API services (for verse lookup and context)
• • Google/Apple services (for authentication)
• • Analytics and crash reporting platforms
• • Payment processors (Stripe, Apple Pay, Google Pay)

Data shared with external APIs is governed by their respective privacy policies. When you use features requiring these services, we transmit necessary information to provide the requested functionality.

3. How We Use Your Information

• • To provide and improve the SermonFlo service
• • To process transcriptions and generate AI summaries
• • To personalize your experience and sermon recommendations
• • To manage your account and process transactions
• • To send transactional emails (confirmations, updates)
• • To communicate about new features or security updates
• • To comply with legal obligations
• • To prevent fraud, abuse, and ensure service security and integrity
• • To conduct research and analytics (anonymized)

4. Data Sharing and Disclosure

4.1 Third-Party Service Providers

We share information with service providers who assist us in operating our platform, processing payments, and delivering our service. These providers are contractually obligated to use your data only as necessary to provide services and maintain confidentiality.

4.2 API Integrations

OpenAI API: When you enable sermon transcription, audio data is transmitted to OpenAI's servers for processing. Your audio data is used to provide transcription and summarization features. We recommend reviewing OpenAI's privacy policy for details on their data handling practices.

Bible APIs: Bible verse references and content may be retrieved from external Bible API providers. Only the necessary verse references are transmitted.

Analytics: We use analytics platforms to understand user behavior and improve our service. This data is typically anonymized.

4.3 Legal Requirements

We may disclose your information if required by law, governmental request, or to protect our legal rights. We will attempt to provide notice to you before such disclosure unless legally prohibited.

4.4 Business Transfers

In the event of a merger, acquisition, bankruptcy, or similar business transaction, your information may be transferred as part of that transaction. We will provide notice if this occurs.

5. Data Security

We implement reasonable technical, administrative, and physical safeguards to protect your information, including:

• • End-to-end encryption for sensitive data transmission
• • Secure authentication mechanisms
• • Regular security audits and penetration testing
• • Restricted access to personal data
• • Secure disposal of data upon account deletion

While we take security seriously, no system is completely secure. We cannot guarantee absolute security of your information. You are responsible for maintaining the confidentiality of your account credentials.

6. Your Privacy Rights

6.1 Access and Portability

You have the right to request a copy of the personal information we hold about you and to receive it in a portable format.

6.2 Correction and Deletion

You may request that we correct inaccurate information or delete your account and associated data. Certain data may be retained for legal, compliance, or legitimate business purposes.

6.3 Opt-Out

You can opt out of marketing communications at any time by clicking "unsubscribe" in our emails or adjusting your notification preferences in the app.

6.4 Regional Rights

Users in the EU (GDPR), UK (UK GDPR), and California (CCPA) have additional rights regarding data access, correction, deletion, and non-discrimination. To exercise these rights, please contact us at legal@sermonflo.com.

7. Cookies and Tracking

SermonFlo uses cookies and similar technologies to enhance your experience. You can manage cookie preferences in your browser settings. Note that disabling cookies may limit functionality of the service.

8. Children's Privacy

SermonFlo is not intended for children under 13 (or the applicable age of digital consent in your jurisdiction). We do not knowingly collect information from children under 13. If we discover we have collected such information, we will delete it promptly.

9. Data Retention

We retain your information for as long as necessary to provide our service and fulfill the purposes outlined in this policy. You can delete your account and associated data at any time from your account settings. Some data may be retained for legal compliance, fraud prevention, or backup purposes for up to 90 days after deletion.

10. International Data Transfers

Your information may be transferred to and stored in countries other than your country of residence. These countries may have data protection laws that differ from your home country. By using SermonFlo, you consent to such transfers and our use of your information as described in this policy.

11. Third-Party Links

SermonFlo may contain links to third-party websites and services. We are not responsible for their privacy practices. We encourage you to review their privacy policies before providing your information.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by email or through a prominent notice on our platform. Continued use of SermonFlo after updates constitutes your acceptance of the revised policy.

13. Contact Us

If you have questions about this Privacy Policy, our privacy practices, or wish to exercise your privacy rights, please contact us:

Disclaimer: This Privacy Policy is provided for informational purposes. For legal advice specific to your circumstances, please consult with a qualified privacy attorney.